Attendance tracking is a unique component of workplace culture in every organisation. It is something that defines an organisation to a great extent for most of its employees. You may ask employees who have come to your organisation after resigning from other organisations what they liked or disliked about their previous workplace. One thing they likely say will be about the employee attendance management system.
Poor or outdated attendance management system worsen the employee experience. Every employee starts their day at work by marking their attendance. If it is something that they have to do after standing in a long queue, which ultimately delays their clock in time, it will negatively impact their employee experience. Therefore, if you are dissatisfied with the attendance tracking method currently used in your workplace, we will discuss a few steps in this blog to help you choose the right cloud-based attendance and leave tracking solution for your company.
Why Modern Attendance Management System Matters for Your Business?
Do you really need to upgrade your employee attendance management system? Is it really worth it?
Well, as a small business owner, it can be a tough decision to make. Most businesses, particularly those in the small to medium category, would want to invest in things like workforce management solutions very cautiously, since they can’t afford to waste their financial resources. So, to figure out why you should be investing in modern time and attendance management software, you could be asking yourself these questions:
- Does the existing method of employee attendance and time-off tracking negatively affect their morale and productivity?
- Does the current practice cause your HR team a lot of time and an unending chain of errors that need hours of fixing?
- Do you have a tough time keeping compliance with various labour laws and tracking audit trails?
- Do you lack actionable insights from employee attendance for your workforce planning?
How to Select the Best Online Attendance Management System?
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Choosing the best online employee attendance management software can be easier by asking yourself the right questions and looking for features that meet your organisation’s unique business needs. Here are a few effective steps to help you in the process
Evaluate your workforce structure
To begin with, assess your workforce structure. Does it consist of multiple types, such as remote, hybrid, and field employees? Unless the attendance management system you commit to supports these workforce types, you will be forced to reconsider your choice down the line.
List out your priorities
List out the key priorities you have from the implementation of an online attendance tracking solution. You may want the system to give you maximum accuracy while also being effective and budget-friendly. By listing out these priorities and then verifying if the shortlisted system delivers on them, you can make your selection a fully worthwhile one.
Shortlist vendors who offer the must-have features
With the priorities cut out, you will have a better picture of the ideal attendance management system providers you want to associate with. Rather than wasting time trying numerous services that don’t meet your expectations, it is better to rule out those that don’t support the must-have needs like biometric machine integration, real-time integration, scalability, etc.
Test it out yourself through free demos
You don’t have to commit to an attendance management system blindly based on their promises or features claimed. You can test them yourself and proceed to making any subscription commitments only if you are convinced of their usability after testing it yourself. Check if there are free demos or trials through which you can clarify all your concerns, doubts and uncertainties.
Check out the opinions of those who have used the system
Once you have opted for an attendance management system, it is going to be a core HR tool in your organisation, which shapes its culture and workplace experience. So, checking out how using the system has been for the previous customers is recommended to get yourself a first-hand opinion. When you evaluate the reviews, consider factors like the software’s overall performance, industry relevance and customer support offered. These are essential areas where you need the system to be above average.
Essential Features You Don’t Want to Miss in Your Attendance Management System
Having seen how to zero in on the right employee attendance management system, here are a few essential features whose absence you can’t afford in a modern workplace.
- Biometric, mobile, and facial recognition support
- Real-time tracking and geo-tagging
- Integration with payroll, leave, and shift scheduling
- Cloud-based access and data backup
- Customizable reports and dashboard
Conclusion
Attendance tracking is a very basic HR task, but its role extends to a vast number of areas like performance management, payroll management, leave and shift management, among others. Therefore, you need an advanced employee attendance management system that is intuitive, modern and well-integrated. We are certain that the advice shared in this blog will help you zero in on the right online attendance management system.
Looking for a smart, cost-effective and scalable attendance management system for your office? Mewurk is consistently reviewed as a smart choice by a growing number of businesses. Get in touch with us to try Mewurk Today!